Facility Rental Rates & FAQ’s

The Botanic Park’s facilities are available from late May through late September, during daylight hours, and
provide a beautiful backdrop for any meeting, event, wedding, or celebration. The time is limited to daylight
hours as there is no outdoor lighting in the Botanic Park.

Reservations may be made for a minimum of a 3-hour time block which includes time needed for set-up and
take down. Additional time by the hour may be reserved. Reservations include the use of the space. Event
coordination, set up, and clean-up is the responsibility of the user – including trash and recycling.

Who can make a reservation?

You must be a current Yampa River Botanic Park Member to rent the facilities. If you are not already a member,
become a member prior to making your reservation.

For those wishing to elope in the Botanic Park without a reservation, please donate to help keep our Botanic
Park beautiful for your event. Please note that without a reservation we cannot guarantee there will not be
any interruptions from other user groups or activities i.e., concerts, lawnmowers, etc. Please call in advance to
ensure your event will not conflict with another user who has a reservation.

Event Spaces

There are two primary areas available for reservation, The Green and the Trillium House. Rental includes the
full use of area with signs that say, “Reserved for a Private Party.” The Botanic Park is still always open to visitors.

Bride and groom stand under a wooden arbor near a pond, surrounded by groomsmen and guests in a sunny outdoor setting.

The Green

The Green is a 1,500 sq foot lawn partially surrounded by towering evergreens and with views overlooking Peter’s Pond and Emerald Mountain. In the middle of The Green there is a covered, round concrete stage with electrical hookup. The Green can accommodate groups up to 200 people. The Green is the most popular location for weddings, celebrations of life, and nonprofit meetings and events.

Event needs including tents, tables, and chairs, are not included. You may contact Colorado Event Rentals locally for this service or service providers outside of the Yampa Valley.

A wood-sided building framed by green pine trees with a backdrop of a forested mountain under a clear blue sky.

The Trillium House

The Trillium House is located in the southwest corner of the Botanic Park and provides a small indoor meeting area and patio overlooking the Yampa River and Emerald Mountain. Building occupancy is limited, but the patio can accommodate up to 100. Wedding receptions are not currently allowed in this space.

Rental of the Trillium House includes the use of 49 office style chairs and an assortment of tables. A kitchen provides a refrigerator, microwave, and sink (no cook-top or oven).

Event Pricing for The Green

Event Type	Monday-Thursday (3 Hour Time Block)	Friday-Sunday (3 Hour Time Block)	Additional Hours (Per Hour)
Wedding Ceremony > 100 persons	$800	$1,500	$350
Wedding Ceremony < 100 persons	$500	$1000	$250
Ceremony & Reception	Add Additional $250	Add Additional $400	N/A
Add the use of the Trillium House for the wedding party (not for the reception)	Add Additional $200	Add Additional $300	N/A
Other Catered or Non-Catered Event	Call for Pricing	Call for Pricing	Call for Pricing
Non-Profit Organization Meetings and Events	Call for Pricing	Call for Pricing	Call for Pricing

Event Pricing for The Trillium House

Event Type	Monday-Thursday (3 Hour Time Block)	Friday-Sunday (3 Hour Time Block)	Additional Hours (Per Hour)
Catered Event	$1,000	$1,800	$400
Non-Catered Event	$600	$1,200	$200
Non-Profit or Business Meeting	Call for Pricing*	Call for Pricing*	Call for Pricing*
Non-Profit Organization Event	Call for Pricing*	Call for Pricing*	Call for Pricing*

* The Trillium House is available after 4 pm or outside on the patio only on weekdays. The full use of the building and patio is available on weekends.

Rules and Regulations

Any event with more than 200 people requires special consideration.

Fees are due in full at the time of the reservation. Cancellation with a refund less a $50 administration fee may be made up to 30 days in advance. Cancellations within 30 days of the event are non-refundable.

A special events permit is required from the City of Steamboat Springs for all reservations. There is no application fee associated with the application for private events, such as weddings. An application fee is required for events that include fundraising or donations. This process helps the City manage activities and events and minimize conflicts in the community. Please find the application online at https://steamboatspringsco.viewpointcloud.com/

If you plan to serve alcohol at your event, you must contact the City Clerk’s Office for either permission to serve alcohol (private event, no fee) or a liquor permit (fundraising event, $100 fee). Heather Oss hoss@steamboatsprings.net

While Botanic Park staff ensures that the space you reserve is clean and ready for your event, it does not provide event management or clean up. You are responsible for appointing an event manager or wedding coordinator to be the primary point of contact for your event and all vendors including rental companies, caterers, musicians, photographers, etc. The renter and the event manager must watch the introductory video on the website at http://yampariverbotanicpark.org/visit. All vendors must schedule a walk-through with staff at least one week prior to the event to run through logistics, ingress, and egress.

As the property adjoins a neighborhood, music is limited to low volume, acoustic. No drums. No amplified music is permitted at the Trillium House.

You are responsible for all waste collection and removal from the property.

All gates must be closed at the end of your event to prevent animals from entering the Park and eating the plant collections. Failure to do so will result in a fee.

For Additional Questions please call 970-846-5172 or email yampariverbotanicpark@gmail.com